AFHE Service Team – Making a Big Impact at the AFHE Convention!
HOMESCHOOL GRADUATES AND TEENS
The AFHE Convention is run almost entirely by volunteers … including an awesome team of hard-working, diligent teens and homeschool graduates who help in a variety of areas such as exhibitor load-in/load-out, exhibit hall runners, putting sponsor fliers on chair seats in certain rooms, assisting in the Book Check & Stroller Parking booth, and more!
The AFHE Youth Service Team is a fun way for homeschool graduates and older teens to enjoy the AFHE Convention!
Service Team members must be willing to serve a minimum of three hours to receive free admission to the convention for your service. Many of our Service Team staffers enjoy serving a lot more than three hours and we welcome and appreciate that!
SEE JOB DESCRIPTIONS, INFORMATION, AND SERVICE TEAM APPLICATION BELOW
We are looking for responsible, reliable older homeschooled teens and homeschool graduates to volunteer in a variety of positions at this year’s AFHE Convention.
Service Team members must be willing to comply with the dress code, code of conduct, and any instructions provided by the Convention Director or Service Team Coordinator. Service Team Members will wear a blue Service Team t-shirt while serving.
3to 6Below is a brief job description for various jobs Service Team members might be involved with.
We will be scheduling 4 or more Service Team members together in 3-hour shifts Friday and Saturday. Your group during that particular shift will be a team that will handle any jobs needing attention. So you might sign up for Friday 12:30-3:30 PM and during that time, you might (for example) serve water to exhibitors 3 times, put out fliers on chairs in the Teen Program room for a sponsor, stand in line for an exhibitor to get them lunch at concessions, and restock welcome bags at registration.
THURSDAY, JULY 15
Move-in day and pre-convention activities
LOAD AFHE UHAUL IN CHANDLER
7:30 – 9:00 AM – Load Convention supplies into U-Haul at AFHE Storage Unit in Chandler
UNLOAD AFHE U-HAUL AT CONVENTION CENTER
9:30-11:00 AM – Four or five Service Team members are needed to assist in unloading a U-Haul with AFHE materials and moving them from the loading dock area to the lobby, ballroom, or other designated area.
ASSIST WITH AFHE SET-UP
10:00-11:30 AM – Assist with setting up signs and placing them in their designated spots, hang AFHE banners, etc.
EXHIBITOR LOAD-IN ASSISTANCE
11:30 AM-6:00 PM – Service Team members will assist exhibitors unload their products onto carts and help unload the products at the exhibitor’s booth. Need at least four teens that are age 17+ to assist at the loading area. Younger teens are not permitted where vehicles are moving, but can help in other parts of the hall. Please see dress code. Closed-toed shoes are required Thursday.
FRIDAY, JULY 16 & SATURDAY, JULY 17
Assorted tasks during the AFHE Convention
Assist with on-site registration by restocking boxes of programs, welcome bags, etc. for the registration staff.
EXHIBIT HALL RUNNERS
Exhibit hall runners must be confident and have good communication skills. Once per hour, runners will each be responsible for three or four aisles that you will walk up and down, making yourself available to exhibitors should they have a need. Runners will bring water on a cart to offer cups of water to exhibitors. This position may involve standing in an exhibitor booth for a few minutes if the exhibitor needs to run to the restroom and does not wish to leave their booth unattended. Note, you will not be handling sales of exhibitor products, only standing in the booth to monitor the exhibitor’s possessions until they return. In addition, we will offer to have runners stand in line to order lunch for exhibitors who cannot leave their booths.
PLACING FLIERS ON CHAIRS
AFHE has a number of corporate sponsors again this year. Certain sponsorship packages include allowing the sponsor to provide fliers for us to put out on chairs in a particular room at a certain time. Volunteers are needed to put fliers neatly on alternating seats, all facing the same way, and picking up any leftover fliers following that particular session.
BUY IT HERE! ASSISTANCE
AFHE is once again hosting our Buy It Here! promotion where attendees receive an entry in a drawing for every $25 they spend at exhibitor booths. We will have adult volunteers checking and tallying the receipts, however, Service Team helpers will be needed to assist during key times in the afternoon.
As assorted projects or tasks arise, one or more Service Team members may be needed to assist.
Friday evening – tidy up workshop rooms
FRIDAY EVENING – TIDY WORKSHOP ROOMS
5:30-6:15 PM – Four or five teens are needed to walk through all of the workshop rooms to tidy up by straightening chairs, picking up any trash or items left behind including sponsor literature still out on chairs or on the floor.
Saturday – tear down and clean up
AFHE BOOTH AND LOBBY TEAR DOWN
Saturday, July 17, 4:30 PM – A few Service Team members are needed to assist in packing up the AFHE information table and display, packing up the signs and easels, registration supplies, etc. This work will begin during the final workshop, which begins at 4:30 PM.
6:00-8:30 PM – Assist exhibitors to load their products onto carts and push carts to their vehicles at the loading area. Need at least three teens or grads that are age 17+ to assist in the loading area. Please see dress code. Closed-toed shoes are required Saturday evening for exhibitor load-out and post-convention clean-up.
6:00-8:30 PM – Saturday evening after the exhibit hall closes, a number of teens are needed to assist with clean-up. This involves emptying trash in the exhibit hall, collecting any leftover items or AFHE supplies, and sweeping the exhibit hall once the exhibitors are out and the decorator has removed the tables, chairs, pipe and drape, etc.
LOAD AFHE SUPPLIES INTO U-HAUL
6:00-7:30 PM – Move AFHE materials from lobby and load the U-Haul.
UNLOAD AFHE UHAUL IN CHANDLER
8:30-9:30 PM – Meet at the AFHE storage unit in Chandler to unload the supplies that are stored there.
We expect all of our volunteers to dress in a respectful, modest manner. You will be representing AFHE and the homeschooling community in general. For this reason, and because attendees at the conference share a wide variety of convictions about clothing, we ask that all volunteers follow a business casual dress code.
SERVICE TEAM T-SHIRT: The Service Team t-shirt must be worn by all Service Team members while they are serving. This helps exhibitors and others be able to identify you easily so you may assist them.
Exception: those youth/grads scheduled to serve at the registration counter with the on-site registration team may wear dress clothes/business casual attire, if preferred.
GIRLS: Pants, nice jeans, skirts that go at least to the knee
GUYS: Slacks or nice jeans
JEANS: Service Team volunteers may wear jeans, but they should be clean, nice jeans; not shredded, tattered, or have holes.
WHAT NOT TO WEAR: Please do not wear shorts, short skirts, tank tops, blouses with cleavage or midriff showing,or clothing that is too form-fitting or revealing on the day(s) you are scheduled to volunteer. Undergarments should not be visible.
EXHIBITOR LOAD-IN/LOAD-OUT: Jeans or modest (longer) shorts and t-shirts are all acceptable Thursday during exhibitor load-in and Saturday after 6:00 PM during exhibitor load-out and clean up. It is warm in the exhibit hall during these times. Please dress appropriately for the physical labor involved. Closed-toed shoes are required Thursday (no flip flops, sandals, etc.)
CODE OF CONDUCT
We expect that all of our volunteers will conduct themselves in a polite, respectful manner. It is a great blessing to be able to serve one another at this event and we expect that our volunteers will be cheerful, helpful, and ready to serve.
AFHE exists to inspire parents to home educate their children; promote parent-directed home-based education; preserve the freedom to homeschool; and support parents who choose a home-based education option for their children. We do not promote virtual charter schools, hybrid private schools, or publicly funded programs for homeschoolers. Our volunteers are expected to support the mission and goals of AFHE.
While you are serving at the homeschool convention and representing AFHE, we ask that your conversation and comments focus on supporting this vision as well. Our volunteers should not discuss or promote virtual charter schooling, hybrid private schools, or publicly funded programs to those you encounter at the convention. If you cannot agree to this request, please let us know ASAP so that we can replace you as a volunteer. In addition, volunteers are not permitted to promote their own businesses or endeavors during their time volunteering. While you are serving, your sole focus is on your role as a Service Team member.
Service Team members are expected to follow the directions of the Service Team Coordinator and the Convention Director and to work willingly as part of the team.
APPLICATION & REGISTRATION PROCESS
If you are interested in volunteering at this year’s convention, please follow these three easy steps.
1. COMPLETE THE VOLUNTEER APPLICATION once it opens in April
2. GET SCHEDULED
Our Service Team Coordinator will contact you to get you scheduled after receiving your completed Service Team Volunteer Application.
3. REGISTER FOR THE CONVENTION
Once you are scheduled, we will provide a coupon code and instructions for registering for the convention. Registration deadline is June 25, 2021. Your registration should be completed with your parent’s registration, if possible.
CAN I VOLUNTEER ON THE SERVICE TEAM AND ATTEND THE TEEN PROGRAM?
A question we are often asked is whether a member of the Service Team can attend the Teen Program and still volunteer.
Although this is possible, we ask that you schedule your Service Team shifts in such a way that you do not disrupt the Teen Program experience for others. Teen Program participants will get the most out of the program by attending the entire time. You may also consider primarily volunteering Thursday, during the lunch break, and/or Saturday evening.