AFHE Service Team – Making a Big Impact at the AFHE Convention!
The AFHE Convention is run almost entirely by volunteers … including an awesome team of hard-working, diligent teens and homeschool graduates who help in a variety of areas such as exhibitor load-in/load-out, registration, exhibit hall runners, and more!
The AFHE Youth Service Team is a fun way to enjoy the AFHE Convention! Service Team members must be willing to serve a minimum of three hours to receive free admission to the convention for your service. Many of our Service Team staffers enjoy serving a lot more than three hours and we welcome and appreciate that!
Please read through the information below and then completed the application at the bottom of this page.
We are looking for responsible, reliable older homeschooled teens and homeschool graduates to volunteer in a variety of positions at this year’s AFHE Convention.
Service Team members must be willing to comply with the dress code, code of conduct, and any instructions provided by the Convention Director or Service Team Coordinator. Service Team Members will wear a blue Service Team t-shirt while serving.
TRAINING - VIDEO
Nancy Manos, AFHE Executive Director, and Kayla Izard, AFHE Service Team Coordinator, will be sharing some helpful information and instructions in a recorded video to help this year’s Service Team volunteers know what to expect.
The video will be posted in early June. We ask that all volunteers watch this video prior to the 2018 AFHE Convention so you are prepared and everyone is on the same page. Feel free to contact us if you have questions.
We are so grateful for everyone’s willingness to serve and make the Convention a great success!
Below is a brief job description for various jobs Youth Service Team members might be involved with.
We will be scheduling 4 or more Service Team members together in 3-hour shifts. Your group during that particular shift will be a team that will handle any jobs needing attention. So you might sign up for Friday 12:30-3:30 PM and during that time, you might serve water to exhibitors 3 times, put out fliers on chairs in the Teen Program room for a sponsor, stand in line for an exhibitor to get them lunch at concessions, and restock welcome bags at registration, for example.
THURSDAY, JULY 12 – MOVE-IN DAY & PRE-CONFERENCE ACTIVITIES
LOAD AFHE UHAUL IN CHANDLER
7:30 – 9:00 AM – Load Convention supplies into U-Haul at Manos home and AFHE Storage Unit in Chandler
UNLOAD AFHE U-HAUL AT CONVENTION CENTER
9:30-11:00 AM – Four or five Service Team members are needed to assist in unloading a U-Haul with AFHE materials and moving them from the loading dock area to the lobby, ballroom, or other designated area.
ASSIST WITH AFHE SET-UP
10:00 AM – NOON – Assist with setting up signs and placing them in their designated spots, hang AFHE banners, etc.
EXHIBITOR LOAD-IN ASSISTANCE
11:30-6:00 PM – Service Team members will assist exhibitors unload their products onto carts and help unload the products at the exhibitor’s booth. Need at least three teens that are age 17+ to assist at the back of the hall. Younger teens are not permitted where vehicles are moving at the back of the exhibit hall, but can help in other parts of the hall.
FRIDAY, JULY 13 and SATURDAY, JULY 14 – ASSORTED TASKS
Assist with on-site registration, specifically in the pre-registration name badge pick-up area to restock boxes of programs, welcome bags, etc..
EXHIBIT HALL RUNNERS
Exhibit hall runners must be confident and have good communication skills. Once per hour, runners will each be resonsible for three or four aisles that you will walk up and down, making yourself available to exhibitors should they have a need. Runners will bring water on a cart to offer cups of water to exhibitors. This position as it may involve standing in an exhibitor booth for a few minutes if the exhibitor needs to run to the restroom and does not wish to leave their booth unattended. Note, you will not be handling sales of exhibitor products, only standing in the booth to monitor the exhibitor’s possessions until they return. In addition, we will offer to have runners stand in line to order lunch for exhibitors who cannot leave their booths.
PLACING FLIERS ON CHAIRS
AFHE has a number of corporate sponsors again this year. Certain sponsorship packages include allowing the sponsor to provide fliers for us to put out on chairs in a particular room at a certain time. Volunteers are needed to put fliers neatly on alternating seats, all facing the same way, and picking up any leftover fliers following that particular session.
BUY IT HERE! ASSISTANCE
AFHE is once again hosting our Buy It Here! promotion where attendees receive an entry in a drawing for every $25 they spend at exhibitor booths. We will have adult volunteers checking and tallying the receipts, however, Youth Service Team helpers will be needed to assist during key times.
FILL WATER CUPS FOR CHILDREN’S PROGRAM
Friday morning and Saturday morning, fill water cups for children’s program snack break.
As assorted projects or tasks arise, one or more Youth Service Team members may be needed to assist.
FRIDAY EVENING – EMPTY EXHIBITOR TRASH CANS
6:30-7:15 PM – Four or five teens are needed to assist with emptying exhibitor wastepaper baskets after the exhibit hall closes Friday evening. Mr. and Mrs. Gene and Christine Knapp over see exhibitor trash collection. Please meet inside the entrance to the exhibit hall at 6:25 PM Friday evening.
SATURDAY, JULY 14 – TEAR DOWN AND CLEAN UP
AFHE BOOTH AND LOBBY TEAR DOWN
Saturday, July 8, 4:30 PM – A few Youth Service Team members are needed to assist in packing up the AFHE information table and display, packing up the signs and easels, registration supplies, etc. This work will begin during the closing keynote, which begins at 5:00 PM when the exhibit hall closes.
4:30-7:30 PM – Assist exhibitors load their products onto carts and pushing them to their vehicles at the back of the hall. Need at least three teens or grads that are age 17+ to assist at the back of the hall.
5:00-8:00 PM – Saturday evening after the exhibit hall closes, a number of teens are needed to assist with clean-up. This involves emptying trash in the exhibit hall, collecting any leftover items or AFHE supplies, and sweeping the exhibit hall once the exhibitors are out and the decorator has removed the tables, chairs, pipe and drape, etc.
LOAD AFHE SUPPLIES IN U-HAUL
6:00-7:30 PM – Move AFHE materials from lobby and load the U-Haul.
We expect all of our volunteers to dress in a respectful, modest manner. You will be representing AFHE and the homeschooling community in general. For this reason, and because attendees at the conference share a wide variety of convictions about clothing, we ask that all volunteers follow a business casual dress code.
SERVICE TEAM T-SHIRT: The Service Team t-shirt must be worn by all Service Team members while they are serving. This helps exhibitors and others be able to identify you easily so you may assist them.
Exception: those youth/grads scheduled to serve at the registration counter with the on-site registration team may wear dress clothes/business casual attire, if preferred.
GIRLS: Pants, nice jeans, skirts that go at least to the knee
GUYS: Slacks or nice jeans
JEANS: Service Team volunteers may wear jeans, but they should be clean, nice jeans; not shredded, tattered, or have holes.
WHAT NOT TO WEAR: Please do not wear shorts, short skirts, tank tops, blouses with cleavage or midriff showing,or clothing that is too form-fitting or revealing on the day(s) you are scheduled to volunteer. Undergarments should not be visible.
EXHIBITOR LOAD-IN/LOAD-OUT: Jeans or modest (longer) shorts and t-shirts are all acceptable Thursday during exhibitor load-in and Saturday after 4:30 PM during exhibitor load-out and clean up. It is warm in the exhibit hall during these times. Please dress appropriately for the physical labor involved.
CODE OF CONDUCT
We expect that all of our volunteers will conduct themselves in a polite, respectful manner. It is a great blessing to be able to serve one another at this event and we expect that our volunteers will be cheerful, helpful, and ready to serve.
AFHE is an organization that promotes and supports private, parent-led, privately funded education of children at home. We do not promote or support virtual charter schools, ESAs, hybrid private schools, or publicly funded programs for homeschoolers. Our volunteers are expected to support the mission and goals of AFHE.
While you are serving at the homeschool convention, we ask that your conversation and comments focus on supporting this vision as well. Our volunteers should not discuss or promote virtual charter schooling, ESAs, hybrid private schools, or publicly funded programs to those you encounter at the convention. If you cannot agree to this request, please let us know ASAP so that we can replace you as a volunteer. In addition, volunteers are not permitted to promote their own businesses or endeavors during their time volunteering. While you are serving, your sole focus is on your role as a Service Team member.
Service Team members are expected to follow the directions of the Service Team Coordinator and the Convention Director and to work willingly as part of the team.
APPLICATION & REGISTRATION PROCESS
If you are interested in volunteering at this year’s convention, please follow these three easy steps.
1. COMPLETE THE VOLUNTEER APPLICATION
2. GET SCHEDULED
Mrs. Manos will contact you to get you scheduled after receiving your completed Service Team Volunteer Application.
3. REGISTER FOR THE CONVENTION
Once you are scheduled, we will provide a coupon code and instructions for registering for the convention. Registration deadline is June 20 2018.
IMPORTANT NOTE: If your parents plan to register for a Make-and-Take Hands-on Workshop or register your younger sibling(s) for the Children’s Program (both of which have limited seating and are sold on a first-come, first-served basis), they should go ahead and register for the Convention and then we will refund $10 for your youth admission once you are scheduled as a volunteer.