AFHE Service Team – Making a Big Impact at the AFHE Convention!

HOMESCHOOLED GRADUATES AND TEENS

The AFHE Convention is run almost entirely by volunteers … including an awesome team of hard-working, diligent teens and homeschool graduates who help in a variety of areas such as exhibitor load-in/load-out, exhibit hall runners, putting sponsor fliers on chair seats in certain rooms, assisting in the Creation & Exploration Station booth, and more!

The AFHE Youth Service Team is a fun way for homeschool graduates and older teens to enjoy the AFHE Convention!  

Service Team members must be willing to serve a minimum of three hours to receive free admission to the convention for your service. Many of our Service Team staffers enjoy serving a lot more than three hours and we welcome and appreciate that!

SEE JOB DESCRIPTIONS, INFORMATION, AND SERVICE TEAM APPLICATION BELOW

QUESTIONS: convention@afhe.org 

REQUIREMENTS

We are looking for responsible, reliable older homeschooled teens and homeschool graduates to volunteer in a variety of positions at this year’s AFHE Convention.

Service Team members must be willing to comply with the dress code, code of conduct, and any instructions provided by the Convention Director or Service Team Coordinator. Service Team Members will wear a blue Service Team t-shirt while serving.

JOB DESCRIPTIONS

Below is a brief job description for various jobs Service Team members might be involved with.

We will be scheduling 4 or more Service Team members together in 3-hour shifts Friday and Saturday. Your group during that particular shift will be a team that will handle any jobs needing attention. So you might sign up for Friday 12:30-3:30 PM and during that time, you might (for example) serve water to exhibitors 3 times, put out fliers on chairs in the Teen Program room for a sponsor, stand in line for an exhibitor to get them lunch at concessions, and restock welcome bags at registration.

THURSDAY, JULY 18

Move-in day and pre-convention activities

LOAD AFHE UHAUL IN CHANDLER

7:30 – 9:00 AM – Load Convention supplies into U-Haul at Manos home and AFHE Storage Unit in Chandler

UNLOAD AFHE U-HAUL AT CONVENTION CENTER

9:30-11:00 AM – Four or five Service Team members are needed to assist in unloading a U-Haul with AFHE materials and moving them from the loading dock area to the lobby, ballroom, or other designated area.

ASSIST WITH AFHE SET-UP

10:00-11:30 AM – Assist with setting up signs and placing them in their designated spots, hang AFHE banners, etc.

EXHIBITOR LOAD-IN ASSISTANCE

11:30 AM-6:00 PM – Service Team members will assist exhibitors unload their products onto carts and help unload the products at the exhibitor’s booth. Need at least four teens that are age 17+ to assist at the back of the hall. Younger teens are not permitted where vehicles are moving at the back of the exhibit hall, but can help in other parts of the hall. Please see dress code. Closed-toed shoes are required Thursday. 

FAMILY STEM FAIR HELPERS

1:30-5:00 PM – Several Service Team members are needed to assist in the Hands-On STEM Activities room. 

FRIDAY, JULY 19 & SATURDAY, JULY 20

Assorted tasks during the AFHE Convention

REGISTRATION SUPPORT

Assist with on-site registration by restocking boxes of programs, welcome bags, etc. for the registration staff.

EXHIBIT HALL RUNNERS

Exhibit hall runners must be confident and have good communication skills. Once per hour, runners will each be responsible for three or four aisles that you will walk up and down, making yourself available to exhibitors should they have a need. Runners will bring water on a cart to offer cups of water to exhibitors. This position may involve standing in an exhibitor booth for a few minutes if the exhibitor needs to run to the restroom and does not wish to leave their booth unattended. Note, you will not be handling sales of exhibitor products, only standing in the booth to monitor the exhibitor’s possessions until they return. In addition, we will offer to have runners stand in line to order lunch for exhibitors who cannot leave their booths.

PLACING FLIERS ON CHAIRS

AFHE has a number of corporate sponsors again this year. Certain sponsorship packages include allowing the sponsor to provide fliers for us to put out on chairs in a particular room at a certain time. Volunteers are needed to put fliers neatly on alternating seats, all facing the same way, and picking up any leftover fliers following that particular session.

ASSIST IN THE CREATION & EXPLORATION STATION BOOTH

New in 2019, AFHE is hosting a Creation & Exploration Station booth in the exhibit hall for kids to enjoy with their parents during exhibit hall hours. This booth is sponsored by Teaching and Learning Stuff and the Children’s Museum of Phoenix and they will be providing the activities and supplies for the booth. It will be staffed at all times by at least one employee/team member from one of these companies. Helpers are needed to keep the craft tables tidy and stocked for the next kids

ALL ABOUT ARIZONA TREASURE HUNT STATION MONITORING

New in 2019, AFHE is hosting an All About Arizona Treasure Hunt for families to enjoy. Each family will receive a treasure map at check-in that they will follow at their own pace throughout the Convention Friday and Saturday to solve puzzles and complete. These are self-guided, self-paced stations in various locations around the building. Each station will need to be checked on periodically throughout the weekend to tidy it up, making sure the supplies are organized and ready for the next families to solve the puzzles. 

BUY IT HERE! ASSISTANCE

AFHE is once again hosting our Buy It Here! promotion where attendees receive an entry in a drawing for every $25 they spend at exhibitor booths. We will have adult volunteers checking and tallying the receipts, however, Service Team helpers will be needed to assist during key times in the afternoon.

ASSORTED TASKS/PROJECTS

As assorted projects or tasks arise, one or more Service Team members may be needed to assist.

Friday evening – tidy up workshop rooms

FRIDAY EVENING – TIDY WORKSHOP ROOMS

5:30-6:15 PM – Four or five teens are needed to walk through all of the workshop rooms to tidy up by straightening chairs, picking up any trash or items left behind including sponsor literature still out on chairs or on the floor. 

Saturday – tear down and clean up

AFHE BOOTH AND LOBBY TEAR DOWN

Saturday, July 20, 4:30 PM – A few Service Team members are needed to assist in packing up the AFHE information table and display, packing up the signs and easels, registration supplies, etc. This work will begin during the closing keynote, which begins at 4:45 PM.

EXHIBITOR LOAD-OUT 

4:30-7:30 PM – Assist exhibitors load their products onto carts and push carts them to their vehicles at the back of the hall. Need at least three teens or grads that are age 17+ to assist at the back of the hall. Please see dress code. Closed-toed shoes are required Saturday evening for exhibitor load-out and post-convention clean-up.

POST-CONVENTION CLEAN-UP

5:00-8:00 PM – Saturday evening after the exhibit hall closes, a number of teens are needed to assist with clean-up. This involves emptying trash in the exhibit hall, collecting any leftover items or AFHE supplies, and sweeping the exhibit hall once the exhibitors are out and the decorator has removed the tables, chairs, pipe and drape, etc.

LOAD AFHE SUPPLIES INTO U-HAUL

6:00-7:30 PM – Move AFHE materials from lobby and load the U-Haul.

UNLOAD AFHE UHAUL IN CHANDLER

8:30-9:30 PM – Meet at the AFHE storage unit in Chandler to unload the supplies that are stored there; head over to Mrs. Manos’ house nearby to unload the rest of the Uhaul at the Manos home.

DRESS CODE

We expect all of our volunteers to dress in a respectful, modest manner. You will be representing AFHE and the homeschooling community in general. For this reason, and because attendees at the conference share a wide variety of convictions about clothing, we ask that all volunteers follow a business casual dress code.

SERVICE TEAM T-SHIRT: The Service Team t-shirt must be worn by all Service Team members while they are serving. This helps exhibitors and others be able to identify you easily so you may assist them.

Exception: those youth/grads scheduled to serve at the registration counter with the on-site registration team may wear dress clothes/business casual attire, if preferred.

GIRLS: Pants, nice jeans, skirts that go at least to the knee

GUYS: Slacks or nice jeans

JEANS: Service Team volunteers may wear jeans, but they should be clean, nice jeans; not shredded, tattered, or have holes.

WHAT NOT TO WEAR: Please do not wear shorts, short skirts, tank tops, blouses with cleavage or midriff showing,or clothing that is too form-fitting or revealing on the day(s) you are scheduled to volunteer. Undergarments should not be visible.

EXHIBITOR LOAD-IN/LOAD-OUT: Jeans or modest (longer) shorts and t-shirts are all acceptable Thursday during exhibitor load-in and Saturday after 4:30 PM during exhibitor load-out and clean up. It is warm in the exhibit hall during these times. Please dress appropriately for the physical labor involved. Closed-toed shoes are required Thursday (no flip flops, sandals, etc.)

CODE OF CONDUCT

We expect that all of our volunteers will conduct themselves in a polite, respectful manner. It is a great blessing to be able to serve one another at this event and we expect that our volunteers will be cheerful, helpful, and ready to serve.

AFHE is an organization that promotes and supports private, parent-led, privately funded education of children at home. We do not promote or support virtual charter schools, ESAs, hybrid private schools, or publicly funded programs for homeschoolers. Our volunteers are expected to support the mission and goals of AFHE.

While you are serving at the homeschool convention, we ask that your conversation and comments focus on supporting this vision as well. Our volunteers should not discuss or promote virtual charter schooling, ESAs, hybrid private schools, or publicly funded programs to those you encounter at the convention. If you cannot agree to this request, please let us know ASAP so that we can replace you as a volunteer. In addition, volunteers are not permitted to promote their own businesses or endeavors during their time volunteering. While you are serving, your sole focus is on your role as a Service Team member.

Service Team members are expected to follow the directions of the Service Team Coordinator and the Convention Director and to work willingly as part of the team.

APPLICATION & REGISTRATION PROCESS

If you are interested in volunteering at this year’s convention, please follow these three easy steps.

1. COMPLETE THE VOLUNTEER APPLICATION

2. GET SCHEDULED
Mrs. Manos will contact you to get you scheduled after receiving your completed Service Team Volunteer Application.

3. REGISTER FOR THE CONVENTION
Once you are scheduled, we will provide a coupon code and instructions for registering for the convention. Registration deadline is June 28, 2019.

IMPORTANT NOTE: If your parents plan to register for a Make-and-Take Hands-on Workshop since they have limited seating and are sold on a first-come, first-served basis, they should go ahead and register for the Convention and then we will refund $10 for your youth admission once you are scheduled as a volunteer.

TRAINING - VIDEO

Nancy Manos, AFHE Executive Director, will be sharing some helpful information and instructions in a recorded video to help this year’s Service Team volunteers know what to expect.

The video will be posted in early June. We ask that all volunteers watch this video prior to the 2019 AFHE Convention so you are prepared and everyone is on the same page. Feel free to contact us if you have questions.

We are so grateful for everyone’s willingness to serve and make the Convention a great success!

CAN I VOLUNTEER ON THE SERVICE TEAM AND ATTEND THE TEEN PROGRAM?

A question we are often asked is whether a member of the Service Team who can attend the Teen Program and still volunteer. 

The answer is yes, however you may miss a session or two of the Teen Program unless you are primarily volunteering Thursday, during the lunch break, and/or Saturday evening.

Please review the TEEN PROGRAM workshop schedule before you choose your time slots for the Service Team to help you plan around the Teen Program sessions you most want to attend.

Thank you so much for your willingness to serve on this elite team of teen and young adult volunteers!