Advertising in the AFHE Convention Welcome Bag is a great way for businesses to advertise their products or services to Arizona homeschool families who attend the AFHE Convention. Each family will receive a Welcome Bag at check-in when they arrive at the AFHE Convention.

Welcome Bag advertisers must support AFHE’s mission of inspiring, promoting, and preserving parent-led, privately funded home education.

Colleges, other post-secondary education programs, and JTEDs are welcome to apply.
Public schools, charter schools, private schools, hybrid private schools, micro schools, and taxpayer-funded programs are not eligible.

AFHE reserves the right to decline an application without further comment.

The AFHE Convention is attended by more than 4,000 total each summer including parents, teens, children, grandparents, volunteers, speakers, and exhibitors. Approximately 1,450 families or buying units. 


  • $100 – ONE INSERT (8 pages or fewer secured together)
  • $200 – TWO INSERTS (two separate items such as a brochure and a DVD)
  • $300 – MAGAZINE/CATALOG (9 or more pages)

Businesses who do not have a booth at the AFHE Convention are invited to apply to participate in the AFHE Convention Welcome Bag for the non-exhibitor rate of $100 per insert (1500 copies of the same piece/insert). One insert equals anything 8 pages or less that can be picked up in one grab as the volunteers stuff the Welcome Bags. Multiple pages must be stapled, folded, closed with a label, or packaged in a cellophane bag or envelope, or similar to count as one insert. More than one loose page will count as multiple inserts. Maximum dimensions 9″x12″ and 8 pages or less. Inserts should be fairly flat.

You will send 1500 copies of your insert to us after you have been approved.

MAGAZINES/CATALOGS 8+ PAGES: If you wish to place a magazine or catalog in the Welcome Bag that is more than 8 pages, the fee is $300.


1 – Complete this application

2 – Submit a sample of your insert(s) for our review

3 – Once approved, payment and shipping instructions will be provided



The deadline for us to receive your Welcome Bag inserts is June 10, 2020. These will be shipped/delivered to a residence in the East Valley and must be shipped via UPS, FedEx, USPS, or other ground transport that does not require a loading dock. Inserts may also be hand-delivered. Do not send to the AFHE P.O. Box. Shipping instructions will be sent out early May.


If you are applying for booth space at the AFHE Convention, you’ll be able to add the Welcome Bag to your exhibitor order at a discount rate and do not need to complete this form for non-exhibitors.

CONTACT: with questions


2020 Non-Exhibitor Welcome Bag Application

Application for non-exhibitors to advertise in the 2020 AFHE Convention Welcome Bags
  • One insert is a flat promotional item/piece of literature that can be picked up by the bag stuffing team in a single grab. Can be an individual brochure, flier, postcard, or multiple pages that are folded and stapled or otherwise secured together (up to 8 pages). Magazines and catalogs that are more than 8 pages are a higher fee. Approved advertisers will provide 1,500 copies of of their insert for AFHE to place in the bags.

  • Please indicate what type of insert you would like to have included in the Welcome Bags.
  • Once we have received your sample and approve your application, you will receive an invoice by email with payment instructions. You will be able to pay by credit card through an online payment link or by check.

  • If you have a digital copy of your welcome bag insert, you may upload it with your application or email to Or you may mail a physical copy of your insert to us at AFHE, P.O. Box 2035, Chandler, AZ 85244-2035.

    Drop files here or
    Accepted file types: pdf, jpg, png.
  • I understand that inclusion of my insert in the welcome bags is not an endorsement by AFHE for my product, service, company, or organization.

    I understand that once my application is approved by AFHE, my payment is due ASAP to reserve my spot in the welcome bags.

    If I have to cancel or am unable to get my 1,500 inserts to the Welcome Bag Coordinator by the deadline, I understand that my fee is non-refundable. Inserts received after the deadline may not be included in the welcome bags. Once the bags are stuffed, no late arrivals can be included. 

    I understand that AFHE reserves the right to decline this application without further explanation if determined the item I'd like to have included in the welcome bags does not fit AFHE's mission, philosophy, purpose for this event, or objectives as determined by the AFHE Board and Executive Director.